The advantages of electronic signatures solution far outweigh those of handwritten signatures. As a result, many businesses, governments and individuals working online are increasingly opting for electronic signatures because of their reliability, security and long-term cost savings. Digital signatures are a method of authenticating digital information using a password or secure key. This authentication method ensures that the stated sender or owner of a specific document or communication is the sender. To be able to distinguish between genuine and fake documents, specific equipment and software is required. When selecting an electronic signature system, keep the following aspects in mind.
Legal issues and efficiency
There are laws that govern the operation of electronic signature laws, and these vary from place to place. Therefore, before you purchase any signature software, make sure that it is. Legally recognized in your country. In addition, you should make sure that the software is powerful enough to fight fraud and to recognize fake signatures and people in the same way. The more effective the software is, the more expensive it will be, but it is worth it to beat the fraudsters.
An effective solution for electronic signatures works for all applications, not just Microsoft. Otherwise, software that can only recognize or implement signatures in a certain type of application will cost businesses money and inconvenience in the long run. By opting for software that accepts multiple signatures and can sign an unlimited number of documents, your company not only saves time, but also money.
The best solutions are those that are complex enough to accomplish the task, yet simple enough to use and manage. So choosing an effortless solution can save both time and effort.
Electronic signature solutions are expensive, so it’s important to choose a solution that is fully compatible with your company’s infrastructure.
Why do I need to use a electronic signatures solution?
A reasonable question with a reasonable answer, but not everyone has the time or patience to sit down and read the ESIGN Act, the Uniform Electronic Transactions Act (UETA) and other regulations and instructions that not only make this technology legal, but also stress the importance of implementing electronic signature technology.
Estimated cost to save paper
Currently, the average office worker in the United States consumes (12,000) sheets of paper per year, with annual printing costs per employee ranging from $600 to $2,000. Paper storage and replenishment is also quite expensive. The U.S. government estimates that it costs ($19) to store and use one pound of paper per year. Assuming your company only keeps 60% of the paper your employees print, that means that just storing the paper costs you $1,500 per employee per year.
There are other obvious costs associated with paper, such as faxing, mailing and receiving costs. As well as time factors, such as waiting for printing to finish or waiting for packages to arrive. All businesses will experience these costs at some point, but most consider them fixed costs of doing business. The U.S. government, like almost every other industrialized country, has passed laws and regulations. To encourage companies to change their business practices and use new, legal and secure alternatives.
Electronic signature solution
All businesses are looking for competitive advantages, and electronic signature technology can and will play a key role. In helping businesses find and gain competitive advantages. Learn how to achieve simple savings for your business by reducing the hard and soft costs mentioned above. With electronic signature technology, what was previously printed can now be securely and instantly sent to anyone in the world. As soon as the file is. Received, the recipient can legally sign it with an electronic signature. Your company can act immediately and never have to wait for a package from a customer or potential customer again.
This simple process has a number of implications for your company and the companies you work for. Sales and production cycles are shortened, employees are more efficient, and compliance with strict state and federal regulations is becoming easier by moving business processes to electronic data communication and storage.
Ultimately, the question is not whether to move to an electronic format, but which format is best for your business. You may think that electronic signatures solution are expensive and difficult to implement in your business, but that is no longer the case. There are now several paid services on the market that allow you to send files and obtain secure, legally valid electronic signatures, regardless of your budget. For larger companies, these paid services are simple and convenient to use and often offer better options than larger, more complex in-house solutions.
Sally Hickman Green is a 30-year-old who enjoys blogging for Electronic Signature Online, internet marketing, and social media marketing. She is inspiring and generous in blogging. She has a post-graduate degree in Computer science.